Event Self-Service Check-In & Badge Printing Services

Power event registration effortlessly

No organiser or attendee wants event registration to go wrong.

Because that’s when queues start to build, and teams are forced into firefighting rather than event facilitation.

Klay’s onsite event technology was designed for the simple purpose of enabling smooth arrivals and accurate data capture that performs consistently under real-event conditions.

Built to handle real arrival conditions

Klay’s registration kiosks are designed to make high-volume attendee check-ins effortless. Cloud-based scalability powers seamless registration across venues, hotels, and pickup points, unclogging bottlenecks and keeping events running on schedule.

Servicing event operations in real time

Klay delivers these core onsite services that keep live events running effortlessly, from first arrival through to final reporting.

Turn every event registration into a revenue opportunity

As one of the most visible touchpoints at any event, Klay event technology creates sponsorship opportunities that traditional registration setups rarely provide.

Unlike laptop-based check-in desks, branded kiosks and digital registration interfaces become a front-and-centre presence that attendees engage with from the moment they arrive.

Offset registration costs, or even fund the registration infrastructure entirely, using assets already in place.

Opportunities include:

Branded kiosk hardware using decals and screen displays
Sponsored splash screens and digital touchpoints
Clickable banners and sponsored content
Push notifications directing attendees to sponsor pages

Support before, during, and after the event

Klay assigns the same production manager from contracting through to onsite delivery and final reporting.

This continuity keeps key details flowing without handovers, ensuring organisers are supported and prepared at every stage of the event.

Pre-event support:

UX and interface design
Badge design and stock management
Database management and integration
Staff training
Branded collateral management

On-site support:

Solution installation and removal
Management of registration systems
Training for event hosts interacting with the system
Live statistics reporting

Post-event support:

Registration and attendance data
Session attendance reporting
Data handover for analysis or compliance

All systems are supported onsite by trained specialists responsible for Klay’s technology.

Event technology designed to reduce onsite risk

Event registration can leave a lasting impression—or be the single point of failure that unravels your event.

Klay’s purpose-built hardware, cloud-managed networking, and disciplined onsite deployment are designed to minimise disruption during peak arrivals and complex live conditions. Systems are configured, tested, and supported by Klay specialists to ensure they perform as expected when the event goes live.

Eliminate risk and plan confidently with technology that works as intended.

Delivering unforgettable events to a city near you

Klay supports events across the UK, Europe, the Americas, Asia-Pacific, and the Middle East, with strategic facilities in the world’s key event destinations.

This global footprint, combined with distributed inventory and localised support, allows Klay to deliver seamless registration wherever your events are held. Enjoy dependable event technology that adapts smoothly to local requirements.

Proven performance

Quality that weathers the test of time.

From international conferences to large-scale exhibitions, Klay has supported organisers worldwide for events of all shapes and sizes. Here’s what we’ve helped teams achieve.

We have had a really positive experience working with Klay to facilitate and manage registration for our exhibitions. They are extremely knowledgeable, proactive, and full of great ideas to ensure everything runs smoothly. Even last-minute changes are handled calmly and efficiently. I’m really looking forward to continuing to work with them.

Onsite, the Klay team are truly invaluable. They are calm, professional and incredibly well organised, delivering a smooth set-up and outstanding customer service throughout. As the first people our exhibitors and visitors meet when they arrive at our events, they set the tone for the entire show — and they do so brilliantly.

I’ve always appreciated the thoughtful, creative approach Klay Event Technology brings and the genuine care they show for their clients. Klay's work consistently reflects a high level of professionalism and attention to detail, and it’s a pleasure collaborating together.

Working with Klay has been an absolute game changer for our events. Their customer service is superb, they consistently work alongside us to understand our needs, adapt to new ideas, and continuously improve the system to make it more efficient. The onsite team is always approachable, professional, and truly feels like an extension of our own event team. Thanks to their superior hardware and streamlined processes, our onsite check-in has become at least 50% more efficient, resulting in a noticeable impact on delegate satisfaction and feedback.

We’ve been using KLAY Event Technology services for the past year across a range of international corporate events, and they’ve exceeded expectations. KLAY went above and beyond in the lead-up to ensure seamless compatibility with our bespoke back-office registration system, and we also had a KLAY team member travel onsite to support set-up and delivery. The kiosks look excellent, are easy for customers to use, and the event-specific branding has become a valuable sponsorship asset for us. The tech has helped us deliver faster, smoother registration, and we’re looking forward to continuing the partnership in 2026 and beyond.

Shape the event of your imagination

Smooth events are built on great systems.
And great systems are built on clear conversations.

Speak with us to discover how Klay event technology can fit your event needs.

Event Registration Technology, for Faster Check-Ins, Every Time